Requesting a relieving date confirmation through mail can be tricky, but with a bit of preparation, you can make sure that your request is clear and professional. Here are a few tips to help you write an effective email request for your relieving date confirmation.
Tips on How to Write a Request Mail for Relieving Date Confirmation
1. Be clear and specific about the date you want to leave: When requesting your relieving date, make sure you are specific about the date you want to leave. Include the date in the email’s subject line so that it’s easy for your manager to see.
2. Provide a valid reason for leaving: If you have a valid reason for leaving, such as a new job opportunity or a family emergency, be sure to mention it in your email. This will help your manager understand why you need to leave and may make them more willing to approve your request.
3. Give notice: It’s always a good idea to give as much notice as possible when requesting a relieving date. This will give your manager time to find a replacement for you and ensure that your departure won’t cause any disruptions to the company.
4. Show appreciation: Show gratitude for your time working at the company and understand that leaving may be difficult for the manager and the company.
5. Follow up: After you’ve sent your email, follow up with your manager to ensure they received it and to see if they have any questions or concerns.
Sample Request Mail for Relieving Date Confirmation
Subject: Request for relieving date confirmation – [Your name]
Dear [Manager’s name]
I hope this email finds you well. I am writing to request a relieving date confirmation. Per our discussion, I have accepted a new job opportunity, and my last work day will be on [specific date]. I understand that my departure may be difficult for the company, and I appreciate the opportunity to have worked here.
Thank you for your understanding and support during my tenure at [company name]. Please let me know if there is any additional information you need from me or if there are any concerns I can address.
I look forward to hearing from you soon.
Remember to be polite and professional in your email and to use proper grammar and spelling. Following these tips can increase your chances of getting your relieving date confirmation approved.